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BAO6714 Computerised Accounting In An ERP System, Victoria University, Australia

S/4HANA FINANCIAL ANALYSIS

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Question 1: Discuss these statements using case study examples (from literature searches) to demonstrate the benefits of SAP S/4HANA Finance.

a. A brief historical overview of SAP S/4HANA Finance

Answer: Executive Summary: In this report we focus on S/4HANA finance system and t discuss about ERP system SAP and S/4HANA Finance .Our study is mainly focus on between SAP S /4HANA Finance and current SAP ERP FICO. In this paper we discuss about the companies who migrate into S/4HANA. We study and analysis the two companies case studies and the issues they faced migrating to SAP S/4HANA Finance. S/4HANA is simple finance account package`. This report is regarding the S/4HANA, S/4HANA,is introduced in 2015. This software is innovations & simplifications. S/4HANA, have lots of function that is attract to company due to the functionalities . We are given a example in Bank management system for understanding the S/4HANA finance software

b. The difference between SAP S/4HANA Finance and current SAP ERP FICO

Answer: SAP ECC vs S/4HANA

Data base: We are discussing the first the most important for any finance application is data base . The SAP ECC is software compatible with on Oracle, IBM DB2. In case of SAP S/4HANA using the HANA database that is enrich for data base feature that is faster retrieval and efficient. The S/4HANA is finance software that is extended version of SAP ECC feature

The SAP S/4HANA finance software is as extended version of SAP ECC , therefore S/4HANA uses all SAP ECC feature . S/HANA is faster database and read from the memory. The HANA's feature is column based tables. it is helping to faster access . S/4HANA is enrich with OLTP and OLAP feature , hence S/$HANA is best for providing the predictive and for real time reporting .SAP having aggregate function ,index and history In S/4HANA is having a dynamic aggregate creations on the fly based on line item tables .SAP S/4HANA is having a feature single line item table . and combines different component into one components .As example a component is combination of FI , AA , CO , CO-PA and ML data structures This feature is coming in the table is ACDOCA or we can say Universal Journal. This report aim is about the brief information about S/4HANA Finance ,comparison between SAP S/4HANA Finance and current SAP ERP FICO, advantage of SAP S/4HANA Finance for businesses Case Studies of companies and the issues they are facing migrating to SAP S/4HANA Finance. S/4HANA is simple finance account package`. This report is about S/4HANA, S/4HANA,is introduced in 2015. This software is innovations & simplifications. S/4HANA, have lots of function that is attract due to the functionalities & business benefits of SAP S/4HANA. Difference between SAP S/4HANA vs SAP ECC (SAP S4H vs SAP ECC)

Data base: The SAP ECC compatible with on Oracle, IBM DB2

SAP S/4HANA based on only HANA database.

SAP S/4HANA uses all SAP ECC feature

S/HANA is faster database and read from the memory.The HANA's feature column based tables is helping to faster access S/4HANA providing the predictive and for real time reporting using OLTP and OLAP .SAP having aggregate function ,index and history

SAP S/4HANA is having a feature single line item table . and combines different component into one components such as FI , AA , CO , CO-PA and ML data structures This feature is coming in the table is ACDOCA or we can say Universal Journal. . S/4HANA Universal Journal ACDODA image is given below .

Figure ACDODA

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The all inclusive diary help to lessen work and in this general diary evacuate a few total and list tables. This component give the usefulness to information inclusions happen into a solitary table. The "SAP Central Finance arrangement alternative for S/4HANA has been accessible since the Simple Finance days when, in its earliest stages, it passed by the name of Central Journal. There are a variety of finance-based modules, among all of them we have ACDOCA is all about the economical plans that are universally acceptable as per the S/4HANA table, same as the S/4HANA having an additional features Central Payments functionality.

SAP Central Finance

• S/4HANA is Finance system

• The SAP Landscape Transformation replication server (SLT) is helping to replicate finance transactions posted in source ERP systems in the target S/4HANA system.

• The S/4HANA having a central Finance system using a set of standard interfaces and this will work only with SLT.The S/4HANA having a SAP Master Data Governance (MDG) that is responsible for to handle some of the data mapping from source to target

• SAP other feature is Interface Framework (AIF) that is responsible for error handling, monitoring and reprocessing

The S/4HANA having new feature as GL and New Asset Accounting with old feature of SAP . The S/4HANA is supported data base HANA database with superfast in-memory.

S/4HANA is a Cloud base application and we can Since S/4HANA is standardized Multi-Tenanted Cloud Hence all customer data is secure and private. S/4HANA is working required Fiori UI, and this bespoke writing computer programs is give more security. This won't work when we are offering the capacity to other user. We can say S/4HANA is improvement packs of ECC6.

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c. What are the benefits of SAP S/4HANA Finance for businesses. Case Studies of companies and the issues they faced migrating to SAP S/4HANA Finance.

Answer: S/4HANA: This is a GUI application and we found Fiori apps are quite similar to older version. This S/4 HANA come with ECC6 functionality ; The exchanges are improved and both the old and new exist together .We can divert to new usefulness naturally.

Fiori App: The Fiori replaces the majority of the SAP GUI exchanges more easy to use Smartphone applications . The Fiori application can dealing with any framework work areas, telephones, tablets and so forth. S/4HANA is Informative, intelligent applications are accessible with the goal that as of now observe the quantity of extraordinary things. We can see record adjusts on the Fiori application Figure Fiori App Account balance 

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Ledgers and Currencies: There is work that is ordinary parallel records which were presented with the New GL, we can say addendum records. The thing that matters is that with an extra parallel record, postings we have to make section physically in driving record and the parallel record and parallel record need some change . Next alternative is we have to expansion records connected to a base record and just do delta postings. Our next capacity is to make report utilizing run a report for the augmentation record demonstrate the total picture. The significant point is expansion records can't be utilized in resource bookkeeping. 

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Figure Ledger and Currencies

Single Source of Truth: The old version of SAP Finance and controlling two different functions.The new version of S/4HANA are now both merged and remove the complexities redundancies The real-time FI-CO integration is now deprecated feature and controlling data contain in the new finance table ACDOCA. To have only one field available The S/4HANA Universal Journal functionality for both the GL account and cost element numbers.The old version of SAP to two type of entry ,and now there are total 4 GL based accounts under ACDOCA/ Universal Journal. 

Figure ACDOCA

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Controlling Area settings, for example, the cost component classification, we can work with the assistance of dropdown alternatives depend on picking essential expenses as the GL record type.

Figure G/L account

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Enhanced Search: For the upgrade include we have to tap on the shaded symbol at the most distant right of the top menu bar and select the alternative at that point go to Interaction Design->Visualization 2 we can choose whether to utilize the improved hunt

shortcut key is Ctrl + Shift + Q),

figure Enhance Feature

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Figure GUI Options Menu

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Enhanced Search Functionality Settings: The improved hunt usefulness help to different capacity the seller detail report to discover the merchant by name by merchant number by postcode, nation, look term or whatever else accessible on that particular upgraded inquiry screen. 

BAO6714 Computerised Accounting In An ERP System 8.jpg

This screen share the information S'/4HANA for searching option by name in Enhanced Search .

Figure Enhance Searching

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We can search by vendor number in Enhanced function

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Vendors and Customers

Business Partner Functionality: In this function is a special function S/4 HANA and we can maintain the Customers and vendors .When we are working on old codes FK01/2/3 or XK01/2/3 for. These codes will not only make/alter/show FD01/2/3 or a merchant but also XD01/2/3 to make/correct presentation a client and that will diverted to exchange BP. The capacity is like old variant. The GUI the vast majority of screen is like old ace information exchanges. in the event that we have much more information is accessible We can setup new Business Partner work jobs in FI, MM and SD. Workers, financial institutions and different contacts can likewise be processed. 

BAO6714 Computerised Accounting In An ERP System 11.jpg

This screen sharing the information Payment tab of Business Partner

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The next screen showing the information Business Partner Identification

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Reports(Line Item): The old version of SAP, report are as follows

1) FBL1N

2)FBL5N

3)FAGLL03

The S/4HANA having all feature of previous SAP along with FBL1H, FBL5H and FAGLL03H. The GUI of this function screen is slightly different.

BAO6714 Computerised Accounting In An ERP System 14.jpg

FBL1H Option (Transaction): Our initial step is know the lines that we need and tap on the symbol on the correct call detail report and thereby demonstrate typical FBL1N screen, to toggle between the two settings

BAO6714 Computerised Accounting In An ERP System 15.jpg

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We can achieve with the clicking on the vendor number, then your screen redirected to the vendor master data

Credit Management: S/4HANA having a new function FSCM . This is replacement of the previous Accounts Receivable credit management transactions and the Sales transactions.S/4HANA having a new type function Dispute Management. It also has new reporting and that will work with to import external credit information.

MaterialsThis is a leader type and this is mandatory and Actual Costing is s optional and in S/4HANA having new tables for MATDOC that is for material having a certain price for the goods to be sold, with procurement of the associated tables .

GTS: GTS (Global trade Services ) replaces the foreign trade functionality in Sales and Procurement.

Revenue Recognition: SAP having the SD Revenue and Recognition function. S/4HNA is not supported these two type of function. S/4HANA that is one of the most advanced way of preparing reports and accounts provides complete assistance for IFRS15.

LSMW: S/4HANA having a new function is Legacy System Migration Workbench has not been supported amended for the new data structures, and some functionality is not available For the purpose of system conversion there is tool that is Maintenance Planner tool

Central Finance: SAP is not supported Central Finance and this function is a new concept and supported into S/4HANA.

Managing the cash flow: Here we aim to manage cash flow, the associated accounting and the liquidity. This easy management of bank accounts is called Bank

Account Management (BAM)

The SAP having two type of function

1. Classic cash

2. Liquidity management

The software will help to centrally control for the actual and forecast cash positions

We can download and upload Bank accounts in from excel ,that will help for reporting, migrations and mass changes.

The SAP having a BAM Lite function

Thereby, we are left with 2 choices, either manage the cash flow fully or partially under the Bank Account Management (BAM) and we can use any one of them according to requirement.

BAO6714 Computerised Accounting In An ERP System 17.jpg

This section we are discuss about S/4HANA bank management app in Fiori. We are showing how is bank can work using this app .

Bank Management Apps in Fiori: This app is enrich with feature that will help to bank management .In the app first need to enter the company code on the first screen we can display, amend or create new house banks. This screen is sharing the information house bank transaction FI12_HBANK - House Bank

Transaction 

BAO6714 Computerised Accounting In An ERP System 18.jpg

New Asset Accounting

Depreciation Areas - In this software there is option for depreciation area where we can post the entry using few click.

Postings - This option help to reduce repetition . Now we can do Universal Journal in table ACDOCA.

BAO6714 Computerised Accounting In An ERP System 19.jpg

This screen is showing the information about the Finance Document for Asset Acquisition

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the Next screen is define how to work the technical clearing account. We require to post the depreciation areas in real-time. it is flexible procedure to post the each ledger.

BAO6714 Computerised Accounting In An ERP System 21.jpg

This screen is showing the information about Asset Acquisition, Parallel Ledger Posting

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This is screen shown the information Ledger Specific Settlement Rule

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This screen is showing the information about the Change G/L account centrally .

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Advantage of SAP HANA Cloud Platform implementing which can automate work of tedious functionality. ERP vendors get high marks in Panorama report. The next section we are discuss about migration to S/4HANA from older version. We analysis two companies New York Life Insurance Company and Analysis for Sabre Corp.

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Sabre Corp: Sabre Corp. is an independent software development company. The domain areas Sabre Corp. main development area is the travel industry, and Corp offering the different products and services software-as-a-service for travel industry.

Sabre Corp based in Southlake, Texas, is now completed the transition from its aging SAP ERP system to S/4HANA. The integration of technology and business processes, Sabre had implemented SAP ERP Central Component (ECC) past two decade before, After the analysis the company decided , as SAP was not accomplishing the requirement and hence system upgrade was inevitable. also, the organization in May 2015 to lead the change, which in the end prompted actualizing S/4HANA. Saber was changing from an organization that made travel-related value-based items to one that delivers an a lot more extensive scope of programming items for the movement business. The progress required a back-end framework to help a totally new plan of action, with necessities like bringing new item experts into the framework, setting up new evaluating systems and growing new contract plans. According to company analysis the entrenched SAP system, and there was no way the system could scale up to meet the growing demands from the product side.

Sabre is a service provider company therefore doesn't have much use for the logistics functions in ERP. According to company requirement primarily uses S/4HANA Finance ,other words we can say Simple Finance. Company requirement is to consolidate and streamline accounts and closed more than 16,000 profit and cost centres, as well as 36,000 general ledger accounts The company is running S/4HANA version 15.03 on a private cloud hosted by Virtustream, which was selected Hence company did not think HANA Cloud Platform was ready for prime time when the process began. However, the move to the cloud was entirely intentional, because it fits perfectly with company vision of the company being able to constantly change, innovate and absorb new technologies. Company is using S/4HANA as the core of a digital business transformation In what ways can S/4HANA enable a digital business transformation .S/4HANA enable a digital business transformation. According to analysis if company requirement only just going to do transactions and data is only the result of a transaction, good to stay on SAP ECC. If company requirement is to manage the drive data side and technology and allow the technology and process to get deeply integrated, and want become a digitized company -- then S/4HANA helps drive all of those pieces. The Company are going for digital transformation need to focus on all the business processes that will happen in newer technologies, as company can do approval for transaction via a Twitter feed. The S/4HANA going to help to be prepared for to look an good and manage the digitalization data and systems are integrated .

Insurance Company: New York Life Insurance Company is migrating to its next-generation ERP platform S/4HANA, it has been the primary tool for Finance. The migrating ,perfectly done after the an ongoing, three-year effort to consolidate the insurer's accounting and finance functions and improve data access and analytics migrating S/4HANA The New York Life insurance is the top rank in the largest mutual insurance company in U.S.

Company was first implemented SAP as general ledger. Due company created a lot of stuff offline and it is big hurdle as company want to be able to get at data easier and faster .The company needed the right tools to help. The company created a better reporting platform, standard reports that is for entire organization is using, so we know they are all using the same data. The company want get more transparency, more consistency

The main thing that's on S/4HANA is ledger SAP Business Objects Analysis is as an integrated system.it makes company reporting easy and doing budgeting is easier using the S/4HANA. New York Life Insurance Company doing a lot of other types of sources that produce reserves, With everyone using the same data now, the reconciliation process is going away.

SAP Insurance Analyzer, which is a sub-ledger, where company can store the more granular data in the sub-ledger and after that it just feeds into the ledger, and company can do reporting with the help of ledger or sub ledger..

The company can get the raw data into Insurance Analyzer. The company have probably 10 different reserve and mortality-type systems from our different product and now get it all in one place and be able to report out of there, and do analytics out of there. Company want is to HR, accounts payable, fixed assets went ledger went live .Now it's working perfectly.

Conclusion: In this paper we study and analysis the SAP and S/4HANA .Now a days S/4HANA is popular due to various function that is easy to use. S/4HANA is financial software that have various option that will support for financial activities. In this paper we did study and anglicised two case studies; to knowing what hurdle are coming during the migration form SAP to S/4HANA. In this paper we discuss about the financial package S/4HANA advantage. Our discussion in this paper why the companies migrate the S/4HANA. .The S/4HANA is financial package for our discuss company .The S/4HANA is best for both company because they both want a software that is easy and we could be after some input we can generate the various report .This is a financial software and now a days its more popular due to easy and various option; that is accomplish the requirement of companies.

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