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Communication Plan Paper

Question: Submit a communication plan to the Chief of Police detailing how you would draft public notification of the departmental growth and change, reassignments of patrol areas, and overall agency changes occurring in relation to these positions.

Solution: POI Plan Paper

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Social media as a mode of communication

Social media can be used as a communication tool as it enables instant sharing of information. The number of people using the internet has also increased thereby a possibility of reposting the information remains which ensures that the news will have high coverage and will reach a high target audience. The visibility of the news will increase when will be posted in the social media platform. More readers will get attracted and hence followers of the particular post will increase. The high number of followers and readers will ensure how effective communication is. Effective communication will ensure that the information has been reached to the maximum number of people. Social media post also helps in easy integration of information (Vitis PR, 2019). The information posted will not only get the views but along with it will also contain the thinking of other people with being there as comments. If links get attached to the online content then the possibility of its getting noticed by the search engine is clear. On linking the information with a respected and established domain the web ranking of the information will increase and the online journalists and bloggers may think worthy of checking this out and can also attach the link with their content. Thereby this process will ensure that the information will reach out to the maximum number of people. The likes and links will get recognised by the search engine thereby potentially increasing the search ranking. Social media plays a very vital role in increasing the customer base of the company by successfully tailoring PR activities. Social media will help put the information in the spotlight and ensuring touch with potential customers. On attaching hashtags to any particular information any user of follower looking for that information will be directed to that account thereby increasing the visibility of the information.

Hiring of the positions
The leaders play an imperative role in providing effective communication in the workplace. Good communication skills distinguish a leader. Good communication with the team members helps reduce the misunderstanding among them and to encourage a peaceful and healthy work environment. Open communication with the team helps the team to do the work professionally and quickly. When the lines of communication get discussed with the team then the process of carrying out projects and tasks will go on smoothly. Meeting of targets will also become easier with communication among the team members. Communication via emails is the most potent means to pass on messages in an official setting to the team members without the necessity of pulling them out from the workplaces. The team members can be talked individually to give them a basic understanding of the related information. Eye contact is necessary to allow the message to sink in. To make the communication with the team more effective it is required to create a receptive atmosphere. A tense environment at the workplace needs to be disregarded at any cost. The information when devolved intensely can be misunderstood and the message should be delivered in a receptive manner so that it can be retained by the team members. The team members should be communicated while giving training to them. While devolving any information, seriousness and confidence must be shown to the team members so that they do not take that information for granted. It is a tendency on the part of the team members to treat the information with disregard and disdain if they found a lack of seriousness and uncertainty while communicating the information to them. The information must be communicated to the team members by using simple words so that the team members can easily understand those (Vitis PR, 2019). Any ambiguous words used during communicating information can be misunderstood and wastage of precious time will happen while explaining the team members regarding the information. To describe the strategic position of the workplace it is necessary to divulge the information by using visuals. Before thrusting any information on the team members they must be communicated and the suggestion of the team members must be taken into consideration while communicating any information to them.

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Communication with the citizens
The public was not ready to pay the extra tax. However, the agency is growing and the positions require a larger budget for the new department. The taxpayers must be informed that more areas will be patrolled as many new officers are getting appointed for the same reason. When the frequency of patrolling will increase then people will remain much safer than before. More areas will be covered by the patrolling officers who will ensure that the entire areas will remain under the safety radar of the police force. The anti-social movement of that place will decline radically due to the patrolling of the police force which will enable the people to remain safe. For safety issues paying greater tax by the taxpayers should not be a concern (M.S., 2019). There should be a departmental growth which will ensure that injustice will be nabbed away from that area. Firstly the police station was a medium-sized metropolitan agency now that will grow and for its growth, the tax rate to the adjacent areas need to be increased. The federal task force and detective positions will also get added to the agency to give greater protection to the people.

Stakeholders of the Public Notice
The public notice issued by POI files about making changes in the administrative structure of the particular area. It proposes the recruitment of additional patrolling officers in the department and also has ideas for reassignment of patrolling areas and changes within the police agency. This notice is addressed to the public and the government as well so that they look for the pros and consequences of this particular proposal. Main stakeholders that are involved with the notice are the taxpaying general public, common citizens, administrative officers and departments such as police officers and department and the ministry of recruitment (Sandiegocounty, 2019). Stakeholder's role here is to criticize and evaluate the pros and cons of the particular notice. This allows proper analysis of the notice proposals that have been introduced publically to seek some changes within the existing administrative framework.

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Differences between the internal and external communication
The notice is issued for the public so that they can understand the needs of creating changes and the essentiality of hiring new patrol officers in the police department for maintaining the administration of the area. This is the type of external communication for a particular issue. Whereas, internal communication occurs between the administrative officers and the departmental agencies. A particular group of the public may be for or against the proposals of the issued notice. Although the taxpayers are not willing on this decision because of the recruitment of the additional officers because it may increase the amount of taxes paid by them (S, 2019). Some people though, are willing for the administrative changes that have been proposed in the public notice. On the other hand, the internal communication between the departmental officers will be deciding the final approval of the proposed changes within the notice. The decision of the public was gathered with the help of different platforms as mentioned previously. Finally, it depends on the administrative department to give a green signal to the proposed idea. Hence these are the differences of concerns with the two types of communication regarding the issuance of the notice.

Follow-up for the notification
As a responsible POI, the individual should follow-up the status of the notification quarterly. The administrative block will be continuously referring the issues to the head of the department so that the notice proposals are addressed properly. In case the file gets rejected the issuer of the notice may be able to make out some changes within the proposals so that the notice is approved by the legislature (Federal Register, 2019). Regular follow-up of the notice also increases the credibility of the individual officer in front of the department as well as the public. In case when the notice is violated the issuer can raise voices that speak for the benefits of public. Hence the people are aware of the finalized decisions regarding the notification. Thus it can be said that the follow-up of an issued notice is very much important for the issuer.

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