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PROJ6003 Project Execution and Control - Laureate International Universities

Assessment - Risk Management

Learning Outcomes. Critically analyse project risks and develop a range of strategies to effectively manage those risks in order to ensure expected project management outcomes.

Question: Identifications of processes involved in submitting a request to deal with necessary changes in the project

Solution:

In the given case study, Corwin Corporation accepted a project of manufacturing specialty product (rubber) from Peters company. The prime objective behind accepting the project is to maintain a good working relationship with the other company. Dan West is selected as the project manager of this specific project. Patrick Ray is assigned as the in house representative of Peters, company, who will report each detail of the project to Dr. Frank Delia, the marketing vice president of Peter's company. It is evident from the case study, that Ray has been interrupting the ongoing project operation, without the permission of the project leader. This frequent interruption has led to employee dissatisfaction and project cost overrun. Thus, Ray should follow a stepwise procedure for submitting a request to deal with the required changes. First step is the submission of change request. In this step, the project member interested in implementing change need to submit a request for the change in the project. The change requester needs to summarize certain details about the change, such as, description, reason, cost, benefit, impact, and supporting documentation (Heldman, 2018). Second step of change request is the review of change request. The change request isthen reviewed by the project manager. The project manager makes change decision upon: benefits of change, source of change solution, number of change options. Third step includes the approval of change request. Here, the project manager sends the change details and supporting documentation to the senior supervisor for final approval. The decision is taken on the basis of risk, resources, time, finance, and quality. In the final approval, the change proposal can be rejected, or approved, or escalated. Final step is the closing of change request. In case the change request is accepted, it is communicated to the entire project team member, in the form of a status report.

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Question: Identification and Analysis of the changes required and its impact on scope time, cost and quality of the project.

Solution:

In this case study, Patrick Ray is creating frequent interventions and changes in the project. He changed the method of doing the remaining tests which were completely opposite of what done by Dan West. Without any consent from the team leader, he removed one of the functional employee of the project, as he is incompetent and unsuitable according to him. Therefore, to control the situation West and Dr. Reddy (R&D director) proposed some changes in the project. They proposed a complete new test Matrix to be done from the starting and remove the authorization of Patrick Ray to visit the labs. According to Wysockiet al (2011), the changes should not have any impact on the four constraints of project management, cost, time, scope and quality. The impact of changes made in the project of Corwin Corporation is described in the report. In case of cost constraint, the expense of the entire project due to additional labor costs, testing, overhead cost, resources, and G&A is $267,000, which is to be afforded by corporate funding. ConsideringScope constraint, the changes made in the test procedure is supposed to complete the project successfully within stipulated time period. However, removing the authorization of Ray from the project has resulted in a poor relationship with Peter's company (Wysocki, 2011). For Time constraint, Peter's company has provided a limited time period of six months to complete the project. In conjunction to this, the changes relatedto the inclusion of additional resources and labourpower is expected to complete the project within the given deadline. Finally for theQuality constraint, the project is expected to fulfil the required quality requirements with the new test matrix (Morris, 2013).

In order to minimize the negative impact of the proposed change on the overall project constraints, the team manager needs to adopt techniques for rebalancing the project so as to meet new constraint against the other and achieve the best result.

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Question: Identification and discussion of options to satisfy each change request and the associated risks to it

Solution:

According to the provided case study, the change has been proposed by the project leader and R&D director. As it is combined project, thus the change impact analysis will be conducted by Peter's company as well as Corwin Corporation. Since the project is set up at a fixed budget, Dan West should define the project metrics for ensuring progress towards a fixed set of requirements. The project metrics for rubber products include temperature range, tensile strength, hardness, compression set, test iterations, estimated material production cost, investment of labor hours, and estimated production yield. Moreover, being a fixed budget project, Peters company mentionedfor not paying the extra cost incurred. Hence, the additional project cost of $250,000 will be taken from Corwin's corporate funding. Furthermore, another option for withdrawing Ray as in house representative is to replace him with another staff.

There is an associated risk with this change proposal options, that is, the possibility of getting an infinite loop in the new matrix test. Moreover, the new in house representative maybe arrogant and unsupportive like Ray (Snyder, & Stackpole, 2013). This can again create disturbance in the project operation.

The change request form to be used by Corwin Corporation

CHANGE   REQUEST

 Project Title: Peters Project

Change Request No.123

Date Prepared: 03.06.2019

TO BE COMPLETED BY STAKEHOLDER/TEAM MEMBER

Requested by:  DanWest and Dr. Reddy

Code:  ABC

Date Decision Required: 05.06.2019                                               

DESCRIPTION OF CHANGE -

  1. Inclusion of new test matrix for conducting the tests from the beginning.
  2. Replacement of Patrick Ray as the in-house representative.

JUSTIFICATION FOR PROPOSED CHANGE

  1. The previous tests have made the project out of control and are not providing satisfactory output.
  2. The irrational and arrogant behaviour of Patrick Ray has created employee dissatisfaction and project cost overrun.

IMPACT OF CHANGE

 

Scope

Increase

Decrease

Modify

 

Description: With the implementation of change, the present situation of the project is expected to be modified towards a better state. However, the company has to invest additional cost of $250,000 of its own fund.

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