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Prepare an brief presentation for an in-service program for the health information management staff to address the organization’s technical policies and procedures on data security, data storage and data retrieval. The presentation should include the following, at minimum. You are welcome to add other topics you feel are necessary: Terms used as you would explain to your staff Methods of storage, encryption, and retrieval Security and security threats Key elements of a security policy.

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Presentation for Health information management staff:

1. Health information management is one of the cutting edge technologies that had created radical changes in the effective management of health care systems.

- HIM has drastically reduced the time of processing of the health information.

- The delay time of the patients during the registration, during treatment and check out for health records management have reduced a lot.

- HIM has worked out to enable quick retrieval of the information from the Health information management records at any time. It enabled more accurate health care treatment and better services to the patients.

- It worked out to let the access of the patient's health records happen from anywhere in the world with network connectivity.

2. For every comfort and convenience, there is an associated caution too. Data security is a key security problem in Health information management.  Patient data is very sensitive and any breach of the same will create social, legal problems to the patient as well to the health care center too. Data integrity management is a challenging and essential task of health care organizations (Weaver et al., 2016).

3. There is a need for the organization to be bound by data security policies. Some of the typical policies and procedures in keeping the data security need to be as follows,

- It is required that only authorized personnel need to handle the data of the patients.

- Entry of data needs to be logged in and approval of the same need to be done by authorized personnel.

- Data storage need to be backed up and it is required that access controls be implemented in all the data storage systems.

- Data retrieval needs to be controlled by authenticated users. Users need to be provided with passwords for accessing the data.

4. Apart from knowing the minimum technical procedures and policies, it is also mandatory for all health information management staff to be acquainted and compliant with the ethical obligations (Ozair et al., 2015).

5. Misuse of patient information, breaching the confidentiality of the data, using the data for commercial or non-commercial requirements beyond the health care organizational requirements is a serious crime and anyone involved in these activities will be punishable as per legislation and penal code. Such behavior is highly condemned and no employee is encouraged to involve in such activities at any circumstances.

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