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PROJ6003 Project Execution and Control - Laureate International Universities

Part B: Change Control

Question 1. Identify what processes are involved in submitting a request to deal with the changes necessary from your understanding of the case study.

The case study has reflected that there are certain mistakes done by Corwin Corporation that effects their project contract with the Peters Company. These mistakes can be underlined as the administrative level and internal process management loopholes. Identification of these problems have underlined the fact that there is a lack of project policy development and planning. Therefore, it is necessary to identify processes that could be included in submitting a request to control the changes important.

Effectively document the request for change or RFC
To be capable to effectively start a change request, this is important to understand and collect all the important information. Otherwise, the latter steps for the calculation or the evaluation would not be accurate enough. Therefore, here is where the significant challenge of change management underlined, the assessment. It has been identified that the Peters Company expected that Corwin Corporation do not exceed the expenses or the expected time to apply the change. To do this Crown Corporation needs to rely on 7 "R" of the request of change management (Gousios et al., 2015).

Change request form
The change request form should be made and applied to recognize and discuss a proposed change to the project as identified in the case study. Corwin Corporation needs to develop change request form regarding specialty-product assignment from Peters Company. Documentation should identify specific areas included in the project and what should be the roles and duties.

CID long
After the change request form, CID Log, which include change, issues and decision should be developed for changes that are registered and followed through to resolve (Hayes, 2018).

Reviewing the change request
The project manager and control head evaluate the CRF and identifies whether extra data is needed for "project name". Leadership measure the complete influence of the changes to the project taken by Corwin Corporation along with time, future scope and cost. The decisions would be developed based on aspects like;
• Number of change options outlined
• Opportunities and feasibility of the change
• Challenges and risks of the change options requested
• Scalability of the change solutions proposed
Offer a post-implementation monitoring

Corwin Corporation should perform this process after initiating of production to examine and verify the change. It is to underline, troubleshoot and recognize whether to go forward with the plan. At this point, this is significant to underline lessons learned and opportunity from them for the future application.

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Question 2. Identify and critically analyse changes required and the impacts on scope, time, cost and quality of the project and the techniques used to manage them.

It has been identified that specialty-product assignment from Peters Company has impacts on the management operations, investment and R& D facilities of Corwin Corporation. It has been noticed that changes in the R & D potentials of the assigned company needs to be changed and modified at first. On the other hand, it has been underlined that line up of employees as per the project requirements is the second change that this company needs to do to achieve expected results. Additionally, it has been identified that to mature the speciality product into the full product line, Corwin Corporation needs to increase marketing activities, product line management. Therefore, the cost and time of project needs to be expanded. The estimated cost for the project from the contract$ 250,000 has already been overrun to $ 267,000. This estimation would increase to more if the labour support, testing costs to develop quality of the project, material costs to fulfil the project. It has been noticed that Corwin Corporation has implemented the existed employee strength and technological and project management tools to manage the initial stage testing and project initiation. These techniques and matrix have been proved to be failure and employees are not satisfied with the project assignments.

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Question 3. Identify and discuss options to satisfy each change request and any risks associated to the options.

The first risk that has been identified during the discussion and allocation of project is concern regarding disruption of parts of the organization. The Corwin Corporation already operating lean in engineering and their lack of capabilities for this project already been registered. Despite challenges they have started the project assigned to them. On the other hand, it has been seen that the management has evaluated the test information and a new matrix has been produced, which is also reviewed with the engineering personnel in the company. To line up employees, this company should not repeat the same mistake while informing the management. Lack of management de motivates the employees and personnel involved in the project. In the future Corwin Corporation needs to offer training to their workers so that capabilities as per the project needs must be increased. On the other side, the management needs to estimate the costs of tests, developing R&D potentials for better results. It would cost the company effectively. However, resistance to change could be counted as one of the major risks in this regard. Corwin Corporation should along with the project stages and needs, develop the product line management for future scope. This step, though seems unnecessary at this point, but has an impact on the results of the change and project.

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Question 4. Complete the change request/control form provided or one that is used from a workplace.

Project Name

Specialty-product Assignment

Requested By

Peters Company

Date

 

Request Number

 

Name of request

Follow-on work

Change description

R&D group has $250,000 committed for research toward development of a new rubber product material. For this development raw material testing is required.

Change reason

This is a new project requirement form the project sponsor, Peters Company. This change will also benefit the company in the future. Corwin Corporation identified this opportunity and they want to convert this into full product line.

Influence of change

Influence of this type of change could impact on the organizational internal management process. It has been identified that there is a chance of impact on the several parts of the company. As well as this change and project could impact in the resource management capability enhancement for the R & D facilities.

Proposed action

Acceptance of this change and expense related with however. Although, finish this work after the rest of needs are identified. This way processes could be done effectively and as per the needs and resources. Though, few tests have been done. Total, 30 tests at $2,000 each have been done. Raw materials have been purchased worth of $30,000.

Status

In review

Approved

Rejected

 

Approval date

Yes

 

 

N/A

Approved By

N/A

Change request form

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