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The Obstacles to Effective Communication

YouTube- A Failure to Communicate Duration

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Question 1. Explain the obstacles to effective communication that you observed. Explain how managers can overcome some of these obstacles in the workplace?

Answer :

We all are aware that communication has a lot of barriers. The barriers to communication often leads to misunderstanding and the process of communication is also distorted due to this. Hurdle or barriers can be of many types like emotional barriers, cultural barrier, psychological barriers, emotional barriers etc. In this video the barriers which I could absorb is physiological barriers, language barriers, and cultural barriers. Some kind of disease or disorders can also disrupt the process of communication. Here the other person is shown deaf due to which communication is seen difficult. Cultural barrier can also been seen here. The other person face is covered with cloth due to which the deaf person is unable to read the lips and it acts as a hurdle. Language is another form of barrier here.

At workplace the barriers to communication can be removed by following:

The receiver of the message should be aware of content, tone and the language of the message (Crew, 2019).

Make proper use of the body language:The process of communication can also be effective while using proper body language. It is important to note that proper use of body language is done (Your Article Library, 2019). Eye contact is one of the essentials requirement in the process of communication.. Avoid too much of flapping of eyes which signal you are not assured.

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Realize the needs of the audience: The needs of the audience should be paid heed.

Clarity of thoughts is important-  managers should have clear idea of what exactly they wants to communicate in order to avoid any kind of confusions. Aimless talks are not fruitful (Your Article Library, 2019).

Getting a feedback-  Managers should always try to receive feedback after communication. Feedback makes the process completed.

Question 2. Explain why is it important that managers understand the communication process. What can managers do to improve their encoding and medium choices when transmitting information?

Answer

It cannot be denied that communication is required in every organization and at each and every level (Strengthscape, 2019). As the size of an organization increases it becomes more difficult to maintain effective communication .Communication is very important as it helps managers to convey their strategy . Managers are required to communicate the  objectives throughout the organization (Strengthscape, 2019).

In any organization when a manager wants to be on top and manage his team then experience is required. The manger needs to master written communication, verbal, as well as nonverbal skills.

Managers need to have fantastical listening quality in order to communicate effectively with employees. This helps the employees to put their ideas and opinions forward and the organization is managed more efficiently.

It is very important for mangers to improve and work continuously on their communication skills in order to improve the performance of their employees.  It helps to maintain a two-way dialogue that is carping in execution of performance-based assessment. It helps to increase positivity within the organization and also increase the morale of the employees (Mindtools.com, 2019).

Encoding may be described as putting the message which is to be communicated into a format so that the receiver can have it. The message which is to be send should be free from any kind of error and clear (Mindtools.com, 2019) . The mental leaps should be cleared in encoding. The manger should be aware of the mismatch if any between him and the receiver of the message. The manager should have  a proper and clear knowledge of the audience to which the message needs to be conveyed (Mindtools.com, 2019).

The mediums should also be selected efficiently while making a decision for transmitting a message.Managers can accesses new means of  transmission. Selecting the medium of transmission can be painful job for mangers. The mangers in every organization needs to devote proper time in order to select the medium.  Mangers can use emails, telephones, social media etc to transmit their ideas and opinions.

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