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PPMP20012 Program And Portfolio Management Information Systems, CQ University, Australia

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Question 1: Identify different systems thinking tools and techniques to aid project managers solve project problems.

Answer: System thinking tools which can aid project managers in solving project problems can be categorized in various groups namely; structural thinking and dynamic thinking tools, and brainstorming tools. Despite each specific tool is designed to operate independently, they depend on each other and can be used together with the primary purpose of attaining wider comprehension in regards to dynamic conduct. Several tools and techniques can be used in helping project managers in solving various project problems. At the same measure, these particular tools help managers in creating as well as organizing facts in regards to their systems. Most of the tools lead to the creation of models which are speculative, and which can be centred on computers comprising of flow as well as stock diagrams, causative loops, and graphs. Usually, these system thinking tools can be used to dependently on other tools and can be well deployed together in order to attain wider visions into.

Question 2: Assess the relevance of systems engineering to project cases.

Answer: It is crystal clear that, the primary purpose of system engineering is to complement the overall project. It is important for a project or a program to place normally as per the requirements. It worth to note that, regulatory, market, as well as business conditions for the desired outcome in a project or a program and the necessities for performance where the end is expected to be positive to be verified as well as measured, are quite essential for any program or project. The end result needs to be planned to ensure all the requirements of the project are met. As well, it is important for one to understand that the customer or the end-user has entities which are distinct when a firm acquires a program from a different organization. With this being said, this is a justification for the appropriateness of system engineering aiding in various project events.

Question 3: Describe how systems engineering concepts and methodologies can help a project, program and portfolio managers organise a project.

Answer: Despite how duties on a project can be distributed, the correct approach which will aid to minimize and misperceptions can be done by clearly defining the responsibilities as well the duties of the manager of the projectas well as the engineer responsible for the systems, with other crucial members of the entire team. The plan for project management as well as the plan for Systems Engineering management is essential elements which can be deployed in describing the processes as well as the methodologies which the project can use to deliver and build a product or a service. Therefore, through assimilation of the system engineering at the point of process of bidding proposal and request for the details of the proposal, a method which is systematic in minimizing the adverse risk as well as the possibly of controlling various positive risks or opportunities can be realized.

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Question 4: Explain the importance of appropriate selection of project management (PM) application systems in regards to meeting the internal and external objectives of a project.

Answer: The process of selection of the right applications for project management is critical for ensuring the project succeeds. System building in order to accomplish are the specific task for the project is a quite crucial step. Having the right concept can lead to improvement of both the project efficiency as well as the overall outcome. The appropriate mix of skills, talents, and personalities in ensuring the tasks of the project are completed with minimal disturbance and at high effectiveness is quite essential. The project manager needs to be methodological when selecting the team members to carry out the project. The process of selection of the application systems for the project management will be inclusive of analysing the tasks of the project and making them into smaller chunks and component steps. Each of the skills needed for the project needs to be written down as well as noted. The project manager needs to consult form the workers and the human resource department for them to suggest individuals from the company what set of right skills for the project.

Question 5: Describe how the use of project management (PM) application systems can lead to effective PM knowledge management and decision making.

Answer: A system which is effective needs all the requirements of both parent firm and the project through providing a detailed boundary between the parent organization and the project in regards to the distribution of the resources available, final project results incorporation into the A system which is effective needs all the requirements of both parent firm and the project through providing a detailed boundary between the parent organization and the project in regards to the distribution of the resources available, final project results incorporation into the important events, as well as authority. Projects usually controvert essential plan ideologies to traditional businesses and ventures. Projects can be described as exceptional, having one time slots and separate commencement and completion. Most of the companies are created to compete in order to accomplish continuing activities. Many projects in nature are multifaceted because they are expected to have harmonized projections of expert's assortment to be eventually concluded. Additionally, the majority of the companies are arranged in various sectors depending on the skills of operation. This is a clear justification of how application systems for project management can be of great help in effective management of knowledge as well in making of decisions.

Question 6: Compare and contrast the advantages and disadvantages of different manual and electronic project, program and portfolio (PPPM) application systems within each PPPM knowledge area over the life cycle of a project, program or portfolio.

Answer: One of the merits which accompany the use of the manual as well as electronic project information of PPPM application is because it is well organized. In addition, it is a method which has rigorous as well as formal techniques to needs and specifications and which restricts management over the process of creating PPPM application. As well, it is the right method for building of project application which is large and as well huge PPPM application. It is worth noting that this method is used during the process of formation of compound applications which are technical. The drawbacks of this method are inclusive of being time-consuming as well as it naturally costly; it is not flexible and discouraging despite wants may be different in the project since it is a long time approach. Another drawback for this method is that it does not fit well to systems for decision-learning which may be unstructured as well as quite difficult to describe.

Question 7: Identify how project, program and portfolio (PPPM) application systems can assist project managers to monitor performance and manage changes within a project.

Answer: The PPPM application systems aids the managers of the project to go various means of the project which include, the handling of the assets which are shared in each project overseen by the PPPM, development and identification of the approach of project management, standards which are superlative, practices, coaching, training and mentoring, checking of the submission of the policies of the project management,, templates and standards via the auditing of the project, handling and creation of procedures of the project, as well as synchronizing the projects' communication. It is evident that from week 8 reading that, PPPM application systems can act as the primary decision-maker and crucial stakeholder generally in all ventures as well as making of approvals. Finally, PPPM can be included in the management; selection, as well as the deployment of the assets, shared and primarily made for the specific project.

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Question 8: Propose appropriate project, program and portfolio (PPPM) application systems to support successful project, program and portfolio execution in different industry domains.

Answer: Organizations usually apply varied techniques in the management of the project, the portfolio, as well as the program. These techniques help in the management of costs which are involved in the project. Some of the PPPM applications can be used to help in the completion of projects in include, ASANA, clarizen, Monday.com, as well as Smartsheet. From the application of PPPM, the firm can work towards the completion of the entire project with the budget allocated and within the time scheduled. For instance, ASANA is recommendable when collaboration and communication are required. It helps in assigning various tasks to each team member in the project. In this particular case, the project manager is able to track the work for each member. Monday.com is an application for communication which aids in PPM where the information is synchronized in the system to the team. It aids in making of decisions collaboratively while putting into considerationvarious parameters which are important.

Question 9: Discuss contemporary developments in the use of project, program and portfolio (PPPM) application systems.

Answer: Current developments in the PPPM application programs are majorly utilised in the improvement of planning as well as taking control of events of the project in a particular firm. One of the developments is the method of scrum development which is commonlyknown as the effective method of agile development. It can be employed to projects which need regular changes to suit the requirements. Additionally, it helps in decision making consistent with the requirements and regular updates neededin the approach involved. One of the limitations of this methodology is that it is not suitable for large scale projects.
Another contemporary development of PPPM is the method of lean development. It helps in the enhancement of the organization systems having limited resources and budget. The last contemporary development is future driven development. It aids in supporting the project team members who are working in a specification. It is effective in projects which are complex.

Question 10: Propose appropriate project, program and portfolio (PPPM) application systems to support successful project, program and portfolio execution in different industry domains.

Answer: Organizations usually apply varied techniques in the management of the project, the portfolio, as well as the program. These techniques help in the management of costs which are involved in the project. Some of the PPPM applications can be used to help in the completion of projects in include, ASANA, clarizen, Monday.com, as well as Smartsheet. From the application of PPPM, the firm can work towards the completion of the entire project with the budget allocated and within the time scheduled. For instance, ASANA is recommendable when collaboration and communication are required. It helps in assigning various tasks to each team member in the project. In this particular case, the project manager is able to track the work for each member. Monday.com is an application for communication which aids in PPM where the information is synchronized in the system to the team. It aids in making of decisions collaboratively while putting into considerationvarious parameters which are important.

Question 11: Discuss contemporary developments in the use of project, program and portfolio (PPPM) application systems.

Answer: Current developments in the PPPM application programs are majorly utilised in the improvement of planning as well as taking control of events of the project in a particular firm. One of the developments is the method of scrum development which is commonly known as the effective method of agile development. It can be employed to projects which need regular changes to suit the requirements. Additionally, it helps in decision making consistent with the requirements and regular updates neededin the approach involved. One of the limitations of this methodology is that it is not suitable for large scale projects.

Another contemporary development of PPPM is the method of lean development. It helps in the enhancement of the organization systems having limited resources and budget. The last contemporary development is future driven development. It aids in supporting the project team members who are working in a specification. It is effective in projects which are complex.

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