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ITC505 ICT Project Management - Charles Sturt University

MOV - Measurable Organisational Value

Question: Identify the desired area of impact - Rank the following areas in terms of importance: Strategy / Customer / Financial / Operational / Social

Determine the timeframe for achieving the MOV - ask yourselves, when do we want to achieve this target metric?

Solution:

Part one: Measurable organizational value

The desired areas of impact for this project are ranked based on importance - strategy, operational, financial, customers and social. As there are two segments of the services to be offered, this project also has a social impact associated with it.

Building a mobile application for the proposed project demonstrate two major values - faster and cheaper. Since this is a social initiative, the cost is already cut down by 50%. Meanwhile, there is also a plan to create the first prototype in under 2 months. This implies the fastest turnaround time so that Globex can reach out its target audience and have a larger impact.
There are 4 metrics in the development of this project:
- First prototype of the project to be ready by 2 months
- Complete application to be ready by 6 months
- Allows access for 4 roles - government, wholesalers and markets, farmers, Globex
- Cutting down the total costs by 50%
As the whole idea is to offer an efficient solution in 6 months, it is important to plan the tasks at a faster pace (Phillips, 2003).

Factors

Description

Operational

A complete mobile based system for farmers support to be developed in under 6 months

Social

To allow all the stakeholders - farmers, government, Globex and wholesalers to access and update data

Financial

To cut down the overall costs by 50%

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Question: Define Scope and produce a Scope Management Plan

Requirements: List of functions and features in your application

Solution:

Part two: Scope definition and scope management plan

The project scope here is the development of mobile based farmer support application connecting the stakeholders and improving the business environment for farmers in one roof.

Requirements:
- Local climate data and crop management plan for farmers
- Wholesalers can create accounts and update requirements in the market
- Globex needs to inform availability of farming equipment and farm choice to the farmers
- Farmers make use of products and undergo trainings

In scope:
- Different roles
- Demographic data
- Marketplace for crop requirements and equipment
- Geographical data of suitable crops

Out scope:
Individual reporting of trainings undergone, equipment purchased and performance of each farmer is out of scope.

Deliverables:
A mobile application with individual access roles
Acceptance criteria:
- First working prototype ready by 2 months
- Complete model ready by 6 months
- Costs cut down by 50%
- 4 user roles available

Resources:
People - system developer, business analyst, information officer, testing, external users
Technology - database, server, router and CRM
Facilities - inside the office premises and sometimes, information need to be collected from the local government and external stakeholders
Other - travel might be involved

Question: Develop a schedule using a high level Work Breakdown Structure (WBS) similar to the hierarchy given in the example below (Project-phase-deliverable-activity and milestone) and the Gantt Chart.

Part three: Work breakdown structure

Solution:

 

Gantt chart.jpg

Gantt chart is:

Gantt chart1.jpg

Gantt chart2.jpg

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Question: Project Risk Analysis and Plan

Solution:

Part four: Project risk analysis and plan

Factors/Risk

Risk 1

Risk 2

Risk 3

Risk 4

Risk 5

Rank

High

medium

medium

medium

High

Risk

Incorrect scope

Lack of availability of resources

Time extension

Budget beyond proposal

Quality problem

Description

The given project details can be misinterpreted in the scope statement.

When resources are not available during a specific phase of project, it can be a problem.

When requirements are not met or features incomplete

When requirements are not fulfilled or more resources are needed to fasten the work

When outcome deviates from proposal.

Category

Technical

People

Operational

Financial

Technical

Root cause

Inefficient project manager

Poor contingency planning

Poor resource allocation

Requirements not studied rightly

Inefficient project team

Triggers

Project stops abruptly

Frequent absenteeism

One of the phase is delayed/postponed

Limited finance available in hand

More changes informed by the client

Risk responses

Make sure that there is a smooth workflow

Ensure that there is a competent replacement

Prepone the delivery dates

Keep a check on expenses always

Take feedback for every feature

Risk owner

Project manager

Project resource manager

Project manager

Accounts manager

Quality inspector

Probability

Low

Medium

Medium

Low

Low

Impact

High

Medium

High

High

High

Status

Client meeting arranged regularly.

Weekly allocation report is prepared.

Milestones are tracked and activities are planned in advance.

Accounts statement provided and shared each day.

Reports are created everyday.

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Part five: Quality management plan

Solution:

The idea is to develop a project and achieve all the milestones without compromising on quality, budget and objectives initially agreed (Cattani et al, 2011).
Verification activities:
Brainstorm new ideas
Documentation to be verified for accuracy
Financial reports need to be verified before the project manager plans for the next week.
Availability of stakeholders needs to be verified before meetings
Project document updates like stakeholder register, scope baseline, traceability matrix should be ready.
Validation activities:
Outcomes vs objectives need to be validated
Inspection planning
Expert judgment and root cause analysis to maximize the quality and accuracy of the results

Part Six: Closure and Evaluation-Researching for the closure checklist and project evaluation

a. To prepare for this task, you will be required to provide an annotated bibliography.
b. Develop a closure checklist that the project team will use to ensure that the project has been closed properly.
c. Develop a project evaluation -outline and discuss how your project's MOV will be evaluated.

Solution:

Part six: Closure and evaluation

Zidane, YJT., Johansen, A., Ekambaram, A. (2015). ‘Project evaluation holistic framework.'Procedia computer science, 64(1), pp. 409-416.

The authors have made use of the highway megaproject in Algeria to inform the project evaluation framework that has been used that led to success. Being an evidence-based article, this is completely suitable for this research due to its comprehensive approach. It has started the framework by establishing the parameters and their importance. Subsequently, the impacts of all the parameters at tactical, operational and strategic levels are detailed. Perhaps, the mission of every project is to achieve high on these areas so that the risks in the future are mitigated. The evaluation of the megaproject has been presented in the form of quantitative results so that it is possible for readers to know which factor is important over the other. This will be very useful to my research as I can categorize the results on different levels and assess performance. This improves productivity and accuracy of my paper.

Galas, A., Pilat, A., Leonardi, M., Adamczyk, BT. (2018).‘Research project evaluation.'Int J Environ Res Public Health. 15(6), pp. 1071.

This source is extremely important to my study as it is practical and is backed up with case studies that prove its results. The choice of pathways project in EU has actually informed me of its validity and reliability. While project evaluation comes as a process, it differed in the case of pathways project as a tool was developed to test the results whenever a phase is implemented. The tables in this article are highly informative and can be suitable for my research. Instead of giving vague description of tools, this has been specific and this is the reason for me to finalize this paper. I would use the takeaways of this article to evaluate the project of MBFSA with utmost accuracy before delivery.

The project of MBFSA is technical and I would certainly require technical insights to evaluate the performance and results. This is where I would use the results of this paper. Instead of applying a random project evaluation tool, this paper has thrown light on the evaluation tool that is applicable for a given scenario and the impacts/results expected from the same. Just like how MBFSA is a huge project and monetary terms are strict, transportation projects are also critical and this criticality matched. Subsequently, the resource shall remain useful to me till the end of this project lifecycle.

Closure checklist
- System along with source code are delivered
- Client has officially announced that the work is over/completed via email or in other written format (PMI, 2010)
- Feedback has been collected from the client
- Resources are released
- All monetary receivables are received
- Project report is completed
Project evaluation outline
- List of objectives
- Assessment of KPIs
- Features assessment and evaluation
- Budget validation
- Resource efficiency
- Documentation

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