PAQM321 Project and Quality Management Assignment - Project Plan, Kent Institute, Australia
Unit Learning Outcomes - Upon successful completion of this unit students should be able to:
a. Identify and explain alternative models for information systems project management and how these can be applied in practice in different styles of global organisations.
b. Discuss the Project Management Body of Knowledge and how this relates to the planning, scheduling and control of information systems projects and their change management plan.
c. Explain the need for and the basic principles of professional and ethical software and project quality assurance principles in the design and management of a complex information systems project.
d. Identify the objectives of and describe the phases of systems and software testing in the development of an information systems project.
e. Work effectively as part of a professional team in the production of a project plan for a global organisation.
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Q1 - Prepare project scope statement.
Project scope
The Project involves the scope of establishing automated information system in which all the details of the tour and travel company will stores. Now the company is facing lots of issue in arranging all the information as per the work. Now they are using paper and pen to record all their information. They have differ department in the company like Management and Administrative Department, Operational Department, Reservation Department and many more are there. So to manage all these data the company want an information system. As per now the working module has been design by the developer which contain the time frame and estimate cost for the design.
Now we have to plan the system so that it can executed in 7 months with the estimated budget not more than $320,000 per year. So here we will discuss about all the phases of development and the proposed model will be structured and its each module will be explained here.
Objective
- As per the requirement we need to design a system which can be operated automatically and manually both. Because if the customer wants customized travel plan then the staff member have to update the records as per the customer requirement.
- If the plan runs success fully then we need to create a merit list for thse system.
- By this process association cost will decrease and the staff work load and loss od data will decrease.
Project Team Members and Responsibilities
In this section we have shown the types of team member. In this project we need three types of team member like Project Manager, Functional manager and tester. Here we will see the task they do.
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Project Team Members
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Responsibilities
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Project manager
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Project manager will be responsible for planning, initiation, designing and executing the project .They will monitor whole module work and design the information system of tour and travel. And they are also responsible to finish the project in 7 month in given budget.
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Functional manager
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Functional manager of the project will be responsible for the financial department and they collect funds from different sources to complete the project. They will also have responsibility to handle all type of issues faced by the team while project execution.
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Tester
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Tester are analyser for the whole project work after the designing part they will review the project and execute in dieses test cases. They are responsible for test designing as per the project work.
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Q2 - Prepare a Stakeholder Register and Stakeholder Management Strategy for two key stakeholders for the above project.
Stakeholder Registration
As per the requirement of the system they want to implement an information system for tour and travel, where can choose any plan given their or required the management to customize it as per the choice. By the process we identify all possible stakeholder and management strategy so the process is done.
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Stakeholder's Name
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Description/Responsibility
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Sponsors
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Sponsor would be the member of the team who will give all essential and required amount of funds in the system we will check all the records as per the system. The project in order to be executed which taken the action.
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Suppliers of raw materials or hardware
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Raw material or the hardware supply from the supplier which will be required for the execution of the system and it will work Reservation Department and Product Development.
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Software Developers
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The software developer will be responsible for the execution of the software and develop the system as per the plan.
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Project Manager
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The project manager will plan all the action done by other team member and all the requirement will be manged.
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Security management team
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Security is very important aspect of the software. This management team will responsible for the software security and the management team will execute the system.
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Administrative Members
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The administration member will face all the issues while development of the project and this team member of Sales & Marketing.
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Executive Officers
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The executive officer are responsible who execute the plan of the project and make the project success. And we have to execute the process a spar the requirement of the user and will check different process. It requires an understanding of whole plan and we will need the requirement as per the user,
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Q3 - Prepare a team contract.
Team Contract
For the Bendigo Tours & Travel, Project team will work together creating the team contract and then use it for the help of the team. The team contract will increase the performance level of each team member and the benefit will include to promote the products, meeting all deadlines for any project and give high quality of work.
Code of Conduct
As a project team, we will:
1. Have the ability to detect the problem and solve it.
2. Information should be shared with each team member regarding the project.
3. The project should complete on time.
Participation
We will:
1. During the project activity the participant should be honest.
2. Team member should be encouraged.
3. Equal participation opportunity should be given
4. At a time only discussion should be done
Communication
We will:
1. The focus will on solving the problem
2. In addition meeting is need it should be arranged.
3. The discussion should be on track
4. Time frame should be respected and maintained.
5. Response should be given in timely manner.
Problem Solving
We will:
1. To solve any problem team member should be motivated.
2. Should listen each other idea.
3. Should keep each other accountability.
4. Should share the information time to time.
Q4 - Analyse financial projections and perform financial analysis for the project management.
Financial Projection
Discount Rate: 9.00%
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Year 0
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Year 1
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Year 3
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Year 4
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Year 5
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Total
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Costs
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680,000
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45,000
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55,000
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320,000
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2000
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1102000
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Discount Factor
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0.6
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0.9
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0.86
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0.5
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0.82
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Discount Costs
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4762
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4535
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1728
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1316
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1316
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13657
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Benefits
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1000
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5000
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3000
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5000
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5000
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19000
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Discount Factor
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0.95
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0.91
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0.86
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0.82
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0.82
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4.36
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Discount Benefits
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952
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4535
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2591
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4114
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4114
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16306
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Discount Benefits - Discount Costs
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-3810
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0
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863
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2798
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2798
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2649
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Cumulative
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-3810
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-3810
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-2947
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-149
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-149
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Discount Factor:
Year 1 = 1 / (1+ 0.05)1
= 0.95
Year 2 = 1 / (1+ 0.05)2
= 0.91
Year 3 = 1 / (1+ 0.05)3
= 0.86
Year 4 = 1 / (1+ 0.05)4
= 0.82
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Q5 - Identify and justify the appropriate SDLC model for this project. Relates and justify the phases of your chosen SDLC model to project management process.
SDLC Model
To manage the Bendigo Tours & Travel team work we have design an information system for the company. When you are handling all the work manually then you face different issues while working and the quality of work decrease. To avoid these type of error we need to use different software for handling these issues.
Methodology
The complete method used for designing the software are as follows:
Step 1:- We need to list all the requirement of the user and record all the problem they are facing while working,
Step 2:- At this we need to design the architecture of the system as per the plan created at first step.
Step 3:- Here we will design the roles give to each member of the company like the staff have authority to update the information the system and others roles.
Step 4:-Design will be shown to the Bendigo Tours & Travel team so that development work should start.
Step 5:- At this stage we will design the software as per the plan.
Step 6:- Now we deign the front end of the web application.
Step 7:- At last testing process will start.
Q6 - Prepare the work breakdown structure (WBS) for this project at appropriate level. WBS should be based on the project charter, scope statement, and other relevant information in the case study.
Work Breakdown Structure (WBS)
Q7 - Using the WBS from the previous question, prepare a Gantt chart for this project that covers the following:
a. Estimate activity durations
b. Allocate activity resources
c. Sequence activities
Grant chart
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Task Mode
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Task Name
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Duration
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Start
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Finish
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Predecessors
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Resource Names
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Auto Scheduled
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Software Development of Bendigo Tours & Travel
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210 days
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Wed 5/1/19
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Wed 8/21/19
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Auto Scheduled
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Scope
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3.5 days
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Wed 5/1/19
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Mon 5/6/19
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2
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Management
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Auto Scheduled
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Analysis/Software Requirements
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14 days
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Mon 5/6/19
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Fri 5/24/19
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4
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Project Manager
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Auto Scheduled
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Design
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14.5 days
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Fri 5/24/19
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Thu 6/13/19
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2
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Developer
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Auto Scheduled
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Development
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21.75 days
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Fri 6/14/19
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Mon 7/15/19
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2
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Developer
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Auto Scheduled
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Testing
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48.75 days
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Fri 6/14/19
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Wed 8/21/19
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Testers
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Auto Scheduled
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Training
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45.75 days
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Fri 6/14/19
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Fri 8/16/19
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5
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Trainers
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Auto Scheduled
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Documentation
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30.5 days
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Fri 6/14/19
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Fri 7/26/19
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Project Manager
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Auto Scheduled
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Deployment
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5 days
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Wed 5/1/19
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Tue 5/7/19
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Project Manager
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Auto Scheduled
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Post Implementation Review
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3 days
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Wed 5/8/19
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Fri 5/10/19
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Auto Scheduled
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Software development template complete
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0 days
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Fri 5/10/19
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Fri 5/10/19
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78
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Q8 - Apply Critical Path Method (CPM) to find the earliest possible time by which the project can be completed. Display critical path in your Gantt chart.
Critical Path Method (CPM)
In this we have sown the critical path of each phases in the system development. When the phase of each task is over then only next task starts.
Q9 - Use the critical path from previous question to make Schedule Trade-Offs. Find the float for at least five activities.
Schedule Trade-Off
The schedule of the project start from 1st May'19 and finished on 12th Dec'19 so the duration of project is almost 6 months.
Q10 - Prepare a communication management plan for the project.
Communication management plan
Q11 - Identify five potential risks in the project and prepare Risk Register for this project.
Potential Risk
As per the system design we have different user like database administrator, owner, project manager or manager and many more. The image shown below we have shown the stages where risk is applied in the system while deigning the software. The potential risk will be evaluated by different events from the pas project failures. By the pas experience we can share the risks with different phases. The categories where potential risk can be applied are as follows:
- Technical team
- Financial team
- Environmental team
- Schedule management
- Cost management
- Weather
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Q12 - To monitor and control the project success, Prepare weekly status report of the project. One report per team member is required. This report must be in context of the case study and assuming your group is part of development team.
To monitor and control the project success
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Task Name
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Duration
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Start
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Finish
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Weeks
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Bendigo Tours & Travel
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162 days?
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Wed 5/1/19
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Thu 12/12/19
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Phase 1 - Strategic Plan
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57 days
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Wed 5/1/19
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Thu 7/18/19
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8 weeks
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Phase 2 - Define the Business Opportunity
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88 days
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Wed 5/1/19
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Fri 8/30/19
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12 weeks
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Phase 3 - Plan for Action
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21 days
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Mon 9/2/19
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Mon 9/30/19
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3 weeks
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Phase 4 - Proceed With Startup Plan
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53 days
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Tue 10/1/19
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Thu 12/12/19
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7 weeks
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Conclusion
In the above observation we have executed all the aspect of the company and designed different modules for the Bendigo Tours & Travel and designed the informative system, which keep all the records of customers and the analysis done as per the requirement. In this age digital world we need to take advantage from social media and digital media.so we have included many features as per the requirement of the software. The company was facing many problem with this software will help them a lot. Thus, in order to avoid these kinds of problems the university needs to develop an automated online system, which will be handling the respective issues of admission of the students to the university.
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